How to Reduce Business Travel Expenses? Usually, when companies are successful, managers keep doing business trips. In these trips, they are usually accompanied by their team, which means that each one generates an additional cost to the organization. To avoid headaches and minimize expenses, we have put forward the 10 strategies that you must apply to reduce business travel expenses.
How to Reduce Business Travel Expenses
Below are the 10 tips to learn how to reduce business travel expenses effectively.
- If possible, ask those traveling to the same destination to depart the same day and thus avoid cost variation.
- Establish a travel policy that provides specific details on the types of diets in different destinations, transportation, hotel chains, and reimbursements for expenses and limits that require extra authorizations.
- Never refund expenses that were not authorized, nor are they allowed in company policies. The exception can become a rule.
- Focus more on negotiating corporate rates on the most common travel destinations. When available, such hotels and services require employees to use them exclusively.
- Always use the most economical option that has all the fundamental services. Conduct surveys of employees who travel periodically and make sure the locations selected are optimal and meet their needs.
- It is imperative that you use corporate cards to control costs. They help you plan, save, and set a spending limit.
- Book as much time ahead as you always save on airline costs.
- Experience more with virtual meetings, teleconferences, Skype usage or other collaborative tools.
- Calls on employees to use less expensive transportation services, whenever they are available, especially when employees travel between airports and hotels.
- Ask more experienced employees to share with new colleagues, tips for making timely reservations, travel budgets, and exploring options for streamlining expenses. With these simple tips, you can save money on your organization and encourage the correct use of it among employees.
Trading Tips for Business Women
Studies have shown that negotiating may be more complicated for women. Business experts recommend us to take these tips into account, to achieve your goals:
- Take care of your body language
People judge the power and authority of a person within minutes of knowing it and without needing to say a single word. “A straight posture and strong talk at a meeting can express authority, in a subtle way that the rest of the audience will not resent.”
- Do not be afraid to listen
The stereotype of the successful negotiator shows someone dominant and sometimes smug. On many occasions you come to meetings pretending to know what the other party wants, but only by listening can realize what they are really looking for.
- Build lasting relationships
Strive to build good and lasting relationships with those who negotiate. You may find yourself meeting such people in the future, so it is important to negotiate with integrity and build personal relationships along the way.
5 Signs that you are about to be Fired
Many people, when dismissed, simply go into shock and do not believe it, because they did not expect that situation, and when looking for explanations they realize that there were signs that indicated what was coming. That’s why business experts, an expert, points out that you should always be alert and change course on your own before you are fired. However, it details the 5 signs with which you should be alert:
- They leave it outside (almost) everything
If you suddenly find it difficult to access important data that will help you do your job well, or are not invited to important meetings or included in key e-mail messages, then a letter of dismissal might be on the way, says Taylor.
- An impossible mission
“The first time he took office he had everything in order and he was able to meet the deadlines on time. Now it seems that he is being commissioned to do projects that compare to climbing Everest blindfolded,” says Taylor.
- The relationship with your boss is not good
You used to be friends with your boss, or at least have a cordial relationship, but now there is tension every time you are in the same room.
- They ask you to provide detailed reports on time and Expense Management
“Increasing scrutiny is a hard in every business organization and is rarely initiated by the accounting department,” say experts. “The boss thinks that you are wasting time and inflated expenses. Even if he is 100% innocent, it does not matter. You need to know, might be you are the only person being tested. “
- You have lost resources or assigned less work
This is a bad sign: All of a sudden, you have a lot of free time because you do not get a lot of work. If you notice some of these signs try to investigate for answers and if you discover that you will be fired the best is that you take the initiative and resign.