System Views

System views of management associates with the Management division of the organization and it assumes that all of the organizations are systems, whereas all of the systems are sub-systems of larger systems. Here the question is how a sub-system adjusts and meets the needs of the larger system. It clearly defines whether the sub-system is going to gain prosperity or hit the ground. Before talking about the system views of management, let’s see some basic concepts of management and system. Internal and external factors have an impact on the system as a whole. It is sensitive to forces from the outside world.

Organizations get a variety of inputs from other systems, hence the system is termed open. A corporation, for example, receives supplies, information, raw materials, and so on. These data are transformed into outputs that have an impact on other systems. However the system’s approach, in general, evaluates the system’s overall effectiveness rather than the effectiveness of its subsystems. Thus it enables the application of system concepts across the organization’s organizational levels. Instead of just focusing solely on the goals and accomplishments of various divisions,

Managing Systems – System Views of Management 

A Managing System is another way to overview the job responsibilities of a manager such as how the manager performs certain actions for the betterment of management systems and the organization.

System

A set of interdependent and interconnected objects ordered as a compilation is called a System. Thus a concept taken from physical science that is applied to the organizations. So there are two basic types of systems that are closed systems and open systems.

Closed System

The system that cannot be interacted or influenced by the environment is called the closed system.

Opened System

The system, which is dependent on the outer effects of the atmosphere, is known as an open system.

Nowadays, Open System has been widely used across a great range of organizations,. Since it is continuous interaction with the outer environment. Actually, when the organization is connected with the environment, then it helps in having a deep insight into needs, approaches, manners and new trends of the environment. At some point, these things help the organization build a new innovative goal that would be beneficial for both, i.e. the organization and the environment.

System Views of Management Theory

The system views of management theory is a technique based upon the idea that the organization is imagined as the systems of correlated parts. Moreover subsystems to be operated as a whole for the achievement of common and similar targets and goals.

Major Components – System Views of Management

Inputs

Variety of manpower, raw material, equipment and information resources required for production of goods and services.

Transformation Process

Technological and Managerial abilities of an organization, applied to change input into the output is called the Transformation process.

Output

Final production and by-production results through the transformation process in the form of product or services of the organization are called Output.

Feedback

Feedback always determines the reaction of final users. Here the feedback will be the response of final consumers of the products or services.

Environment

Internal and external influences that affect the system are made up of these components.

Characteristics of an Organizational System

Some of the major characteristics of organizational systems are given below:

• Sub system
• Holism
• Synergy
• Open and Closed system
• System boundary

Open v/s Closed System – System Views of Management

The interaction of the system with its environment to a related degree is indicated through these terms. There are only a few systems that are completely open or completely closed ones. Open systems have continuous interaction with its environment for feedback. However closed systems have a very low degree of interaction regarding feedback to its environment. Two major specifications of the open systems are described as:

Negative Entropy

The ability of an open system that brings innovation and energy in the way of feedback mechanism and input is called Negative Entropy.

Synergy

It is the ability of the organization that is the sum of all parts of working areas.

More From Business Study Notes:- Organizational Behavior

Systems Viewpoint – System Views of Management

It provides the suggestion to the managers that they can be more successful. Moreover if they try to operate their units and areas under the open systems than closed ones.

Advantages and Disadvantages

Some of the advantages include:

• It aids in the understanding of complicated organization functions and is probabilistic rather than deterministic.
• That has been used as the foundation for new types of companies, such as project management firms.
• In many functions such as planning, organizing, directing, and controlling, it is appropriate to carry out the inter-relationships.

Moreover there are some negative aspects too:

• This method is a little hazy and abstract.
• It might be challenging to implement in large, complicated businesses.
• Also it does not offer managers with any tools or techniques.
• It is not a prescriptive management theory in the sense that it does not provide tools and strategies for managers in the field.
• The nature of interactions and interdependencies is not specified.