3 – Steps to manage your Working time effectively

Managing Working time Effectively:- Do you feel like you’re always overwhelmed, never having the time to do whatever you wants? Rest assured you are far from being the only person in this case. Lack of time is one of the biggest stressors in business. There are, however, a few simple rules to manage your working time. Below this post is all about the managing working time effectively.

How to Manage your Working time Effectively

Identify all topics that Interest you

It’s hard not to stress when you just think about the issues that torment us. To free your mind of all these concerns, you must collect and name any tasks you consider incomplete, whether important or minimal, urgent or not. And to manage your work time more effectively, record them in an online task management tool like Planzone. To begin,

• Give them a simple title that begins with an action verb (create, validate, send …)
• Add a description to get more details on what you need to concretely achieve

Everything that monopolized your mind is now integrated into a system that you can rely on without reserve.

Processing their Contents and Determining the Resulting Action

Before you go head-on in the execution of a task, take the time to ask yourself these two questions: What result should each task and who is responsible?

You then have 3 options:

• Execute: if you feel you are the only person able to perform this task.
• Delegate: If, after reflection, you realize that you are not the person best placed to deal with this task.
• Share: if you are responsible for this task, as well as one or more people.

In your task management tool, you can then complete the data previously saved on each task.

• Assign all concerned
• Set a priority more or less
• Plan a due date (and even a start date) to assess the degree of urgency

Organize your tasks and enrich the Information

Once you have a list of digital tasks and their constraints, you need to organize and enrich them with additional information. Two more important points when it comes to collaborative tasks or assigning to other people.

• Lists

Divide your tasks into several thematic lists to have a well-defined structure. It is not mandatory to list these themes in a specific order, or to rank them by importance or priority. These criteria are applied to the tasks themselves. It can simply be lists that you review fairly regularly to perform one-to-one tasks that are related to them.

• Documents

In many cases, the tasks to be dealt with are supported by dedicated documents (details, plans, briefs …) or dedicated to creating specific documents. The same rule applies here: organize your documents in folders to find them more easily. And know that with a tool like Planzone, you can directly link your documents to your tasks to have all the necessary information on a single view.

• The Comments

The comments integrated with the tasks are a good way to exchange easily in a specific context, without going through the sending of emails. Everyone can add a comment, even if it is not directly related to the task in question. You then create real discussions and keep their history on a dedicated and centralized interface.