Working time management: – Procrastination, multitasking, attention to detail. There are many barriers to productivity and to be more efficient and productive at work, it is essential to manage your time efficiently. For this, you need to change your habits and be organized and disciplined. Time is a valuable element and time management is a difficult skill to master because it is so easy to get distracted. This post is all about tips and tricks of working time management effectively.
Tips of Working Time Management
Here are 20 tips and sound advice to help you better organize your working days and effectively manage your time. This list is inspired by 26 Time Management Hacks I Wish I’d Known at 20 by Etienne Garbugli, a designer and author from Quebec.
- You Always have time
Everything is a matter of priority. Of course, time is not extensible and a day has only 24 hours, but it is up to you to manage your priorities. If you have not finished a task on time, it is because you did not consider it urgent and did not prioritize it.
- Days fill faster than you think
Only plan 4 to 5 hours of work per day, and then other tasks will be added as the day progresses.
- Sometimes you are Productive, sometimes not
It is quite normal to be unable to work on certain days and to be able to chain up to 12 hours of work the next day. Just accept it and give you 100% on days when you are productive and focused. Take advantage of it to release the pressure and relax on other days.
- Respect your time
Consider that your time is worth 1000 € per hour: respect your time and respect it.
- Stop being Multitasking
No, being multitasking does not save you time. This is a myth of efficiency because the brain knows only one thing at a time. By working on multiple tasks at the same time, you are not focused. In addition, your brain needs adaptation time to move from one task to another. Result: you lose time, you just fly over the tasks and you tire yourself unnecessarily.
- You are more Efficient when you Run out of time
Have you noticed that the closer you are to the deadline, the more efficient you are?
- Start with Small tasks
Start your day with simple, easy tasks to motivate and get you started.
- Do not be a Perfectionist
Perfection is not necessary and can waste time. Better a good job finished the same day than a perfect job finished a week later.
- Do not Neglect your Rest time
To be productive, it is essential to be rested. If you are tired, you will not perform well.
- Working more hours does not mean being more Productive
There is no need to stay at work to make a presence if you are too tired or distracted to be productive. Go at 5 pm and come back the next day, rested and motivated.
- Organize your meetings Early in the day
It is usually difficult to concentrate and be effective just before going to a meeting. It is time lost.
- Gather your meetings and Communications
Organize meetings and communications ranges (email and phone) together to clear up periods of intensive work without any interruption.
- Control your Procrastination
Use the Pomodoro technique which consists of focusing 25 minutes on a task and then taking a 3-5 minute break. After 4 sessions, you can take a longer break of 15-20 minutes. There is also software that prevents you from using Facebook and others for a certain period of time.
- Divide an important goal into Several Small Goals
It is much more encouraging to finish small tasks on a daily basis and see your progress towards the final goal.
- Prioritize your tasks
Not all tasks are urgent and / or important. It is important to prioritize your tasks in order to avoid wasting time on trivial tasks.
- Work on important tasks at the beginning of the day
This is where you are most effective with maximum concentration and creativity. Keep activities simpler and less creative for the end of the day.
- Learn to delegate
If any of your tasks can be performed by someone else, do not hesitate to delegate.
- Going Forward
It is important to learn from past successes and failures. However, you must focus on your current and future projects.
- Take notes
Write down the new ideas and thoughts that cross your mind during the day. This allows you not to forget them, but especially to free your mind to concentrate on your work. Also note any important information or use automatic reminders.
- Take breaks
To remain creative, your brain needs rest. To be productive, it is important to make small breaks regularly. Get out of the air and take time to think about something other than work. Once you return to your office, you will be ready to concentrate and work efficiently.
Productivity is essential in your professional life (and sometimes in your private life). Improve your productivity by following these 20 tricks and become the champion of working time management!