Looking for to learn the business communication theories, which are followed in all over the world. Every employee of an organization is bound to follow the rules and regulation, which is set for them. This makes the system of the organization ideal and comfortable for all the employees to work. Here the thing that is also important to know that the organization should select the channels of the communication wisely, because these channels build a culture for them. If cultures are set casually, this means the performance of the organization is less efficient, and for an efficient performance, effective business communication is really important to have. Through the use of different traditional approaches, we may easily come to know the ways of effective communication. These approaches are probably known as the communication theories. These communication theories give us a path to make a road map for business organization.
List of Communication theories
There are different types of business communication theories, which are freely practicing in all over the world. Below are 17 different types of communication theories, you need to be aware of them all.
- Cognitive Dissonance Theory
The theory proposed that people are likely to avoid the experience of dissonance as it is not acceptable for them to agree with. They wish to avoid such feelings without listening to anyone’s views, as the views of other people are debatable.
- Communication Accommodation Theory
This theory covers the motivational aspects and results of transference of communication styles between two people. Theorists proposed that people transfer their communication styles into two ways: convergence and divergence. People with strong ethnic background will try to transfer their styles through divergence in order to highlight the importance of their identity in a group. Powerless or helpless people transfer communication styles through convergence, when they need social acceptance.
- Coordinated Management of Meaning
People create meanings through coordination of conversation. When stories are told, coherence occurs and when these are made alive coordination occurs. The theorists of CMM proposed that a strong relationship exists between a person and his society. By following a hierarchy people draw meanings from the messages, which conveyed to them.
- Cultivation Analysis
This theory focuses on mediating factor of communication. They proposed that television plays a very important part in Communication. People of modern culture get information from mediated source rather than from a direct source. So, mediating sources help in developing the sense of reality. Though these mediums are so effective, but it has some side effects, like excessive interaction with them may create violence.
- Cultural Approach to Organizations
Cultural approach theorists stressed on the importance of culture. They assumed that people resemble the animals and love to involve in a network. They also proposed that every organization has different symbols that convey particular meaning. Culture of organization is represented by rituals and stories.
- Symbolic Interaction Theory
This theory proposed that people make communication by creating symbols, and assign them meanings accordingly by the associations of events and places. This theory derived from the American pragmatism, especially from the work of George Herbert Mead.
- Dramatism theory
The theory compares communication with a drama. As for dramas, a situation, script, and actor are required, the same thing is demanded by Dramatism business communication theory. This theory is presented by the Kenneth Burke as meta-method of analyzing human relationships, and this indicates that a successful rhetoricalcritic is the one who provides a meaningful communication to its rhetor by developing a sense of identification among them.
- Expectancy Violations Theory
Expectancy Violation Theory studies the ways of developing Nonverbal Messages. It proposed that whenever the rules of communication are violated, this violation may be taken favorably or unfavorably by analyzing the situation, and also by considering that how the receiver has perceived that violation and what imagination/idea he has formed about the violator.
- Face-Negotiation Theory
This theory talks about the ways of facing conflict situations on individual or on collective level. This theory is concerned with face management as it stressed on how people of different cultures face conflicts. There are two ways that describe the conflict negotiation of different cultures that are Self-face and other-face.
The theorists of groupthink theory proposed that groupthink process arises, when highly committed groups fail to handle different problems. It also proposed that people will avoid sharing of unfamiliar ideas with their group members. When this situation occurs the groups make wrong decisions that have long lasting effects.
- Muted Group Theory
Muted Group Theory proposed that as compared to women, men are served better by languages, like European Americans are served better than African Americans. Due to this reason, men are proffered clearly than women in various experiences. This deficiency in language tells women cannot express their ideas clearly as compared to men in public.
- Organizational Information Theory
It proposed that organization makes a communication in ambiguous way. The members of organization interpret this information by a process of sense making through selection of information. Organization is considered successful if it is able to avoid such ambiguity.
- Relational Dialectics Theory
This communication theory indicates the importance of relationship in communication. It is fact that people face the push and pull of desires, and desire to have security and openness in their personal relationships. People cannot balance the conflicting desires of life in relationships, and it impacts the communication freely.
- Uncertainly Reduction Theory
Whenever strangers meet, they at once wish to remove their uncertainties of different situations. Their level of uncertainty is expressed from their behavior and the thinking power. They are often not sure about their acts as they are not clear how to behave in front of people in a certain situation. This uncertainty is found both in relations and individuals level. According to this theory, people communicate to reduce uncertainties.
- Social Exchange Theory
This theory proposed that the major aspect of relationships is the satisfaction of both the people’s self-interest. Social exchange theorists expressed that self-disclosure is not a bad thing and it absolutely compliment relationships. This theory views interpersonal exchanges corresponding to economic exchanges, where people get satisfied after a proper return on their investments.
- Social Penetration Theory
Social penetration theory proposes that relationships develop in an unpredictable ways. The theorists proposed that the primary way that progress relationship is self-disclosure. Self-disclosure develops more close relationships, which are threatening for individuals.
- Organizational Information theory:
For a successful organization, it is really important t to have all the necessary information, which is required to achieve goals. The theory proposed that the behavior of the people and productivity are affected by the communication within the organization. The main objective is to reduce the doubts in order to extract the relevant information from the extra ones.
These are the various communication theories proposed by different theorists with their own point of views. It is not necessary that these theories should be acceptable by everyone. At some point, these theories may be controversial.