Today organization analysis has great importance in the business world. It is extremely important for a company to understand where they stand when it comes to maintaining and cultivating the workforce. Since it helps the brand to know how long and how hard it will have to strive for achieving a particular objective. This is point where the organizational analysis steps comes in the scenario to assist the company in reviewing its working environment, development and structure, both internal and external and thus, notifies it of the grounds where it needs to progress further.
Although, the organizational analysis is quite an important part of the training needs assessments but it, mainly, finds its application in identifying the effects of the brand’s structure, system, functionality, and capacity on the outputs and restructuring it at the time of need. Owing to its necessity and conditions, one might need to use one or more than one of the methods for analyzing the potential of the organization and making decisions by using that data as their basis.
Methods of Organizational Analysis
- SWOT Model
SWOT model lets one to move forward by specifying an objective while identifying the strengths and weaknesses that the business possesses along with the opportunities and threats which it may meet in the times upcoming. The SWOT model can be used for assessing the right time and space to make a company’s next product launch more dramatic or for deciding the next target market or even a new training program depending on the current situation of the workers and the objectives.
For the purpose of using the SWOT model for organizational analysis, one has considered the attainability of the objective under discussion. This requires one to keep an eye on whether the desired objective is attainable or not, under the light of SWOT’s. If it not, then the analyst has to change the objective and recheck the compatibility. This goes on and on until the attainability is confirmed. After this, the analyst answers a few questions from each of the sub-topics e.g. strengths, weaknesses, opportunities and threats, etc to gain an upper hand with the help of the model.
- Strategic Triangle Model
Just as the name suggests, this model uses three key points i.e. the objectives, the operational capacity as well as the support, as its basis to make the process of analysis for an organization, a quite easy task. The objectives are, what they sound, the mission which the business owner have in their minds for the cause of their brand. The operational capacity deals with the main workforce like workers, their experience level, their capability of tackling with the changing times etc. In the end, the support means the environment in which the company’s working as well as different kind of assistance, mainly, the financial support through various sources. The alignment of all the three points signalizes a good strategy.
- Rational Model
The rational model breaks an organization into smaller chunks for the purpose of increasing both its productivity as well as efficiency. It all goes under the light of Friedrich W. Taylor’s structural perspective, which lets one to believe an organizational structure is just like a mechanical body consisting of smaller parts where productivity of each and every part counts and leads to the overall productivity of the mechanical structure. The same principle has the Ford motor company so big and successful to a level, where it is now. This model is quite a game changer if one is trying to increase the overall output of the system, considerably, in minimum possible time.
- McKinsey 7S Model
Just like triangle model, which was based on just three points, this 7S model puts its foundation over 7 points i.e. structure, strategy, systems, staff, style, skill and shared values. According to model, the first three elements i.e. systems, strategy, and structure are classified as “hard” elements, which can easily be identified, analyzed and described, but are not easily controllable. Whereas, the next four are separated as “easy” elements to identify, analyze and control. Even though they are tougher to be identified, analyzed and described but controlling them is quite easier as compared to the hard ones. Moreover, all the elements are interdependent on each other and even, a single disturbance can cause gigantic disruptions in the working capabilities.
- Natural System Model
Natural system model works in a totally opposite realm as that of the rational model, since it uses the nature as its inspiration, where any negative action disturbs the equilibrium conditions. The same goes for the model therefore, it focuses on the activities and the actions that can put adverse negative effects on the efforts of the brand to achieve its goals.
- Cognitive Model
In the cognitive model of organizational analysis, personal factors i.e. cognitive, behavioral and many others, interact in a bidirectional manner with the environmental situations. Therefore, it is important to keep an eye on them. Furthermore, personal goals for staff and managers are also supposed to be among the factors that pave up the way to success, for the organization.
- Meta Model
While splitting the organizational analysis into four different levels, Terrence Deal and Lee Bolman, decided to put all the plus points of all other organizational analysis models in one place, by keeping in view the theorized blindness of the models, when they act individually. That’s the reason for the model to be named as Meta Model. This model makes use of four frames for the splitting purposes.
Structural frame deals with the hierarchy within the organization depending upon the roles and their importance. This frame is based on the assumption that the problems are outcomes of the situations where one role holder tries to overlap the other’s responsibilities. This is just like the rational model and Taylor’s statement.
Human resource frame considers the sole purpose of the organizations to benefit the society. In other words, they are one of the main places for development and growth, both in terms of skill set that exists at the time being and the one gathered through training. This frame uses the sociotechnical model of organizational analysis as its basis and puts forward the assumption that the problems are the creation of the non-motivational situations which one faces in his life.
Political frame ensures that only those who remain firm even in the times of hardships are the ones who survive. In other words, it separates the weaker ones from the stronger ones, so that there is nothing that’s weakening it from inside. The symbolic frame gives symbolic meaning to different parts of the organization and assumes that at this level, problems arise when one part fails in completing its job in time.