The process to regulate the organizational activities is known as Controlling. It is used to meet the actual performance of expected goals. Without a controlling system, the decision or the program will not be implemented properly as expected, though it’s planning is more perfect. Along with all other functions of management, controlling also has a significant importance. Mostly, the planning is the goal and objective setting, and ways to achieve the goals and objectives with the given resources.
Controlling as Function of Management
Controlling is a Function of Management to track the organizational objectives and goals in great manners while having a check and balance on them. Standards are made after measurements in the planning process, which are used for the controlling process.
Controlling has many of the important beneficial specifications such as it helps managers to face and tackle the uncertainty, find out of irregularities within implementation process, identification of other opportunities and coping complex situations along with the authority of decentralization. Controlling responsibilities also vary at different levels, such as at a strategic level, tactical level and operational levels, etc.
No doubt, it is difficult for managers to control all of the activities within an organization, so it is necessary to decide the priority process to be controlled. There is a variety of steps in controlling process that need to be identified, such as specific areas that should be controlled, establishment of standards in the implementation process, performance analysis, comparison of performance and standards set, etc and if standards don’t meet, then whether to take some action or not (if necessary). The areas, in which managers are dependent upon other resources to reach the organizational objective, are always under the consideration of control by the managers.
Conditions that should be Remember
There are four conditions should be kept in mind while performing the function of control.
01- First one is the dependency over resources
02– Second is the without proper control the high expectations of resources flow will not be accepted,
03- third is the feasibility of control application
04- the last is the cost range of overall control process should be within the acceptable range.
For distinguishing control systems, timing is one of the most efficient bases as few major control forms are dependent on timing. There are various well known controlling system forms that are the best examples to be associated with the timing such as concurrent controls, feed forward controls, and feedback controls. These terms can be partially or entirely new to students or management enthusiasts, but they really need to be noted and performed research for as these terms comprise much influence on the entire management body.
Usually a variety of the above mentioned forms of control involve non-cybernetic controls and are constantly used in various control systems. Cybernetic terms may look unfamiliar to most of the beginners. It is a control system that comprises very little or no interference of human beings. It would be better to call it as an automatically controlled or self-regulating system, which just needs to be put into operation and leave everything on its shoulders, because the rest situation will be automatically controlled by the program. It also takes certain corrective actions when needed. When discussing non-cybernetic systems, then it can be easily and simply understood that non-cybernetic systems are those systems that involve human discretion entirely or as the primary source.
Moreover, Managers also have authority to decide about the mechanism that would be used in association with the control systems to implement it effectively, efficiently and quickly. However, to understand the scenario of mechanism, there are three main approaches introduced that are Bureaucratic, Market and Clan.
Bureaucratic: – It is such a control mechanism that works through different ways, such as supervision, policies, schedules, budgets, reward systems, and the rest of the managerial or administrative mechanism.
Clan: – It is such a control mechanism that depends on beliefs, values, traditions, shared norms, corporate culture, and eventually informal relationships in order to modulate the behavior and achieve organizational goals.
Market: – It is such a control mechanism that has a little number of applications associated with the market. In simple words, market control is lesser than that of Bureaucratic and Clan.