Tips to organize your Work: – Let’s face it; holidays can be a great source of stress. But probably not for the reasons you think. For example, organizing your summer vacation can be a real headache: where to go, with whom, in what configuration … Not to mention the crowded highways or the unpredictable weather conditions.
But what can be even more stressful is to think of the amount of work that awaits you at the beginning of the school year. So to make up for it, you regularly check your emails by the pool or make calls to colleagues to make sure everything goes smoothly. But is this really the best thing to do?
Tips to Organize your Work before Leaving for Vocations
With a little preparation, organizing your work is a children’s game and you can enjoy the sun while your team is operational without you. So here are some tips for going on a quiet holiday.
- Delegate Strategically
Because everyone leaves on vacation during the summer, your interlocutors will understand that you are not reachable for a certain period of time. Therefore, delegate in advance certain projects to the members of your team that are available and that you trust. They will move the work forward and, on your return, will provide you with productive reports of what has been done and what remains to be done.
- Review your tasks
Before you leave, take a moment to review all the tasks that you have delegated and that you must deal with at the beginning of the school year. Make sure you have given all the necessary information to help your team during your absence and not waste time on your return from vacation. In particular, check that you have been clear in the explanation of the assigned task, that all documents are easily accessible by your team or that the deadlines are set.
- Prioritize and tag!
Even with the above tips, your team can quickly feel lost and not know where to start. Do not hesitate to indicate levels of importance on the tasks to be sure that the most strategic ones are treated first. In addition, create keyword lists that you will associate with tasks, documents, and discussions to help your team find information easily.
- Get closer to your team
Organize a meeting with your team before your departure, whether physical, chat or telephone. You make sure that everyone understands the tasks to be dealt with during your absence and the goals to be achieved. And for this to be more effective, ask one of your team members to write a meeting report. He will then be able to share it with all and you will be sure that no one will have forgotten important information.
- Share the holiday Schedule
If more than one person goes on vacation at the same time, make sure other members of the team are aware. Communicate a detailed schedule to the entire team, specifying the days of absence. For your part, think about specifying your time of availability during your holidays: will you take the emergency calls? Who should your team contact for standard questions? Think about these points of detail to avoid unnecessary disturbances.
- Be Organized!
There is nothing worse than going back to work to find chaos and not knowing exactly what to treat first. By organizing your own tasks and delegations before the holidays, you will know exactly what to work for when you return. And to make it even more effective, use a collaborative tool like Planzone: you’ll always know what you need to do, when and with whom, and all your work information (tasks, documents, schedules, calendars) will be centralized in a unique and accessible space of all.
It is good; you can now leave the peaceful mind and enjoy serenely your holidays! And what do you do to make sure your team remains productive even when you are not there? Do you have any other advice? Do not hesitate to leave your impressions in the comments below.