Why is task management the basis for project management? For this study, we analyzed the data of our application, and in particular the behavior of our users on the management and sharing of their project tasks. An analysis based on about 160 clients, 1800 projects and 22 000 user profiles (all anonymous).
Project management is not done Alone…
It is noted that ¾ of the projects are managed by more than 6 users and have an average of 12 members per project. The role of the members varies according to the type of project but it is noted that there is mainly 1 project manager for 5 collaborators.
Average Number of Users per Project
Task Management at the Heart of Project Management
When considering the assignment of project tasks, 9% of the tasks are not assigned, but rather a reminder of an element that is still unclear or for which there is responsible.
66% of the tasks are assigned to one person but 1/3 involves several users. It is here that we see the extent to which collective tasks take on individual tasks. Increasingly, professionals are working with people with different profiles and no hierarchy. Task management, and by extension project management, becomes more transversal in companies.
Average Number of members Assigned to a task
It is however rare to assign a task to more than 2 people. And for good reason, this often leads to confusion in the responsibility for the action to be handled by each member of the team. In this case, it is better to segment the task into a subtask to limit the number of assignments and to be more precise with regard to the perimeter of action.
A Sustained Flow of Information
In a project that has about 12 members, 1 user generates an average of 50 objects. In this case, the tasks, documents and discussions that make up the project are called objects. It can therefore quickly become very perilous to deal with such an important information flow, and hence the advantage of using a project management software allowing to gather all these objects in a unique, centralized and collaborative environment.
The most used objects in a project: 53% Tasks, 36% Discussions and 11% Documents. Note that 10 tasks generate an average of 10 discussions and 2 documents.
The main Objects Generated in a Project
Virtually all discussions are linked to tasks; there are none in a vacuum. The task is thus the starting engine: it creates a context and generates other elements that help to understand and to realize the action that results from it. This is what Pascal Wahba, Top Manager at Wellness Training said: “By planning our tasks on the Planzone interface, we can anticipate what needs to be addressed in the day, in the week or in the month, supplemented by documents and comments to enrich the information.”