Project Management Activities for better Productivity: – If you want to accelerate your development, you need to automate as much as possible in your company. Optimizing your work processes will help your team adapt to the growing number of incoming requests, gain agility, and focus on high value-added tasks.
If you think your team does not need more automation, you run the risk of losing competitiveness in the medium term. A recent report by the McKinsey Global Institute found that more than 70% of data collection and processing operations, two key elements of work management, can be automated; thereby reducing costly errors and simplifying processes. There is therefore a huge hidden productivity reserve in the activity of teams around the world. These reserves are about to be released, and to provoke a revolution in business operations.
3 – Project Management Activities to Increase Productivity
In this article, we share with you the list of daily project management activities that any team should automate, so as to free up the time consumed by routine work.
- Create tasks from Emails
Most of us still communicate in the company through e-mails. At the same time, teams are moving their work into project management systems for greater transparency. It is therefore much more convenient to have all the tasks, files and discussions in one place. Rather than having to look for an important document or try to remember when a certain decision was made.
A new problem then arises: how to make sure that all the important information is transferred to the system from the team’s e-mails? Despite the training provided and the warnings, no one wants to do the double job of copying and pasting information one way and the other. Before choosing your project management software, make sure that it has one essential feature: integrating e-mails. You will avoid many problems! For example, in WrikeSimply send an e-mail to the system address to create a new task. It is also possible to modify the properties and comment directly from the mailbox. If the task is changed, your colleagues will receive an e-mail notification.
- Create Similar Projects
Any team work contains repetitive parts. Just imagine how many hours you spend each year creating tasks for campaigns and similar projects, creating dependencies, and training new people in processes. Well, here’s another justification for automation. A good project management system should allow you to create project templates based on the company’s workflows, including task managers, task lengths, custom statuses, and additional information about the project and how to perform the tasks. All your team needs to do to create a new project is to duplicate the model with the estimated time. It’s a little less weight for the manager.
- Incoming Requests
The day-to-day work of design, support, and other customer-focused departments is about trying to overcome an ever-growing stack of requests, prioritize and assign them, and do their best to meet deadlines.
An automated workflow to process request scans forever change the life of your team. Dynamic request forms allow you to collect all the information you need in advance and even set different paths for specific questions, depending on the customer’s initial needs. Sending the request activates the project template, and a new project is created based on your custom workflows: they already include task managers, as well as estimated time frames. You will no longer need to manage and assign requests, return to the customer for additional information, and update delivery dates: the vast majority of the manager’s work is now far behind you. You also benefit from a precise vision of who does what.
As you can see in these examples, automation is not just about big companies with complex work processes. Teams of any size can save hours on routine, hard work. This way you get more transparent workflows where everyone knows their responsibilities, reduces the time they have to wait for answers, and focuses on strategic initiatives. When choosing project management software, pay close attention to these features because they can change the future of your company.