Professional Tasks are part of the indispensable bricks of a project. Task management has a universal character: whether it is for the project leader carrying out a complex task or for an employee who has to carry out a specific job. In both cases, task management contributes to achieving an objective within the set deadlines.
But the problem often lies in the methodology used to properly organize and manage its tasks: a restructured paper list, misleading post-it notes, a poorly ordered file.
Tricks to Optimize the Management of Professional tasks
Let’s try to go further than the traditional methods in you showing 8 tricks that you can easily set up with a real online task manager.
- List all your Tasks
A gesture that may seem trivial, but has many benefits. By listing all your tasks in your online tool, you free your mind and can really focus on the work to be done.
- Organize your Tasks as a list
Lists can save you valuable time searching for information. By arranging your tasks in large families, you can find them more easily and simply differentiate your major activities.
- Add Deadlines, and Even Start Dates
The deadlines are essential to assess the level of urgency and to try to reach your objectives on time. The start dates allow you to delimit the execution of your tasks in time by estimating the number of days that they will take.
- Set priority levels
Do some of your tasks have the same deadline? They may not have the same level of priority. It is nevertheless essential to differentiate the urgent from the important. Defining priorities on your tasks allows you to better manage your priorities.
- Think about Delegating
Focusing on critical tasks also involves getting rid of tasks that are less strategic to you: those that do not really fit into your perimeter or require a skill that a colleague can master better than you do. Do not hesitate to share with others to define your respective scope of actions and better distribute the tasks.
- Add Contextual Items
When you delegate a task, do not hesitate to associate other information that will enrich its objective: to attach a document, to add a detailed description, to launch a discussion … More information you give on the task to be done, the more you have likely to be carried out correctly .
- Use a Shared Calendar
A calendar view is a good way to get a quick overview of the tasks to be dealt with in the day, week or even month. And by using a shared calendar, you mean to others that you have accomplished your work. Whether it’s your manager or a person who needs you to complete a task to start his own.
- Choose the right Task Management Tool
As mentioned, these tricks really make sense when they are implemented in online task management software. There are many on the market and you will necessarily find one that meets your needs. Choose it with more or less functionality depending on the use you want to make it. Do you want a simple to-do list manager? Or a more powerful tool that combines task management, schedules, documents, calendars, discussions.