Online Collaborative Work: – Collaborative work can be defined as the willingness of team members to perform individual and collective tasks that serve a common purpose. Collaborative work is not new: we do it every day with our colleagues and superiors. However, it is essential to be able to work just as effectively with people who are at a distance: this is called Online Collaborative Work. But what does this concretely consist of? Some examples below.
Online Collaborative Work Benefits & Uses
- Go beyond Geographical Barriers
More and more often, the collaborators of the same project are separated by hundreds, even thousands of kilometers. It therefore becomes technically complicated and expensive to organize meetings to effectively manage the project. In addition, the rise of teleporting makes it possible today to work several years with a person without ever meeting her physically. To equip oneself with a tool of collaborative work online becomes a necessity to face this challenge of competences not being systematically concentrated in the same place.
- Exchange in a Structured Environment
While email is the simplest and most cost-effective solution, it has many shortcomings in efficiency for remote collaborative work. Carrying out a project involving several employees requires a line of conduct and in some aspects of thought; email is no longer relevant in the case of collaborative online work. Indeed, it is difficult to impose this vision in the context of email where writing is designed to be free. There is certainly the possibility of attaching PDF or other forms, but they may be forgotten or not received.
- Collaborate in Real time
It is also difficult to know through email exchange the accuracy of the progress of the tasks entrusted to employees or employees. A dedicated tool such as Planzone offers the possibility of being informed as and when the progress of the elements of a project with information synthesized and updated in real time. Collaborative online work thus gains in efficiency with a better update and distribution of tasks.
- Maintain and Develop Group Dynamics
The motivation and the participation of the users are also essential within the framework of a remote collaborative work. In the absence of physical meetings that can infuse a dynamic, it is therefore essential to provide user-friendly tools to supplement this absence. Regular messages, targeted information are part of the elements that maintain this dynamic and contribute to a powerful synergy. The ease of use of an online collaborative work tool is also an important aspect. Too complex, employees will be reluctant to use it with the psychological risk of feeling lonely.
- Another way of Working
Once convinced of the usefulness and effectiveness of a remote collaborative work tool, you must demonstrate the benefits to your employees. This different way of working requires indeed a certain adaptation, the remote collaborative work being relatively new. Presenting with precision and simplicity the features that will be used is the best way to convince future users. Dedicated training can greatly help you to master both the tool and the way to drive this new and exciting future vehicle of online collaborative work.