Knowing how to delegate work is all about organizing the work within a team by ensuring that each task is adapted to the right collaborator. The motivation of a team is a long-term job that can be broken at any time by awkward turns. Let us show you some examples not to commit. Below this post is all about how to delegate work and what should be avoided.
How to Delegate Work | Sentences to Avoid
- “It is very simple to do, however, anyone would be able to do it”
Minimizing the task involves doubting the capabilities of the employee. Knowing how to delegate depends on the importance given to the work that is entrusted and by collateral effect to the person who is responsible for it.
Instead, try: “This mission is very important for our project, which is why I trust you to lead it”
- “Personally, I would not have done it like that”
This kind of comment goes counter to what delegation of work can bring. If it is to do exactly as you do, no need to delegate, it is better to assume.
Try it instead: “I would not have imagined doing it this way but congratulations for this good idea”
- “I do not want to put pressure on you, but …”
So, do not put it by this sentence doubting the realization of the project within the given time. Your co-worker is probably able to handle the requested task where then it is that you have chosen the wrong person.
Instead, try: “This is an important challenge, tell me if you need help”
- “You can do it, it only takes 10 minutes”
Still a useless sentence since you as your collaborator are fully aware of the time required for the task requested. Minimizing the time given to working on a task also means minimizing the skills of your employee.
Instead, try: “Would you have time to do this? Do not hesitate if you need to reorganize your priorities together »
- “You’re young and clever, I’m sure you can do it”
Typical example of hypocritical valuation knows how to delegate means being sure that the person is able to do the job and therefore does not need a false supporter.
Instead, try: “Do you feel an attack on this challenge?”
- “I do not like” – variant: “it’s ugly”, “you can do better” …
You may be right, but your words do not bring anything constructive, which makes them as ineffective as superfluous. Especially if you do not bring any concrete proposals later
Try instead: “The idea is good, let’s see how to sublimate it”
- “I want it done for tomorrow morning” – and it’s 7 pm
With this phrase, you show that you are unable to delegate. Knowing how to delegate is also about anticipating the division of tasks. By showing that you do not worry about it, your co-worker is unlikely to ignore his private life.
Try it instead: “It’s quite exceptional, but I need you now to deal with an urgent and important matter. Let’s discuss how we can organize ourselves”
- “We’ve got to, we have to”
By using these injunctions, you consider that everything is achievable … preferably without you! By wielding impersonal “he” and “on” with a disconcerting aplomb, you pass for a lesser who tries to settle everything easily, without getting involved.
Try it: I want to go further by doing […] and I promise to take responsibility for.
The written repetition of injunctions may seem useful to highlight some points, but actually supports the difficulty you have in putting forward certain priorities. Your employees tend to perceive the message as aggressive and immediately feel threatened.
Try instead: Concise phrases while being courteous, without injunctions unless it is a question. In this case, only one is enough
- “If you did not know how to do it, you had to come and ask me for it”
If your co-worker did not, it may be because he doubted your availability. Clearly clarifying that the door remains open is an effective way of avoiding such situations.
Please try: “Here is all the information you need to do this job, do not hesitate to ask me more details”
- “The idea may be good, but it’s not mine …”
Knowing how to delegate means accepting the stone that everyone brings to the edifice, which is a complex task. If the intake is positive, recognizing it is a sign of an open mind and reinforces motivation.
Instead, try: “Let me introduce you to my vision. Think about it and tell me if you think this is the best solution. Otherwise, let us discuss possible alternatives. “
You will have understood, to be well heard, a manager must above all show that he is available and that you can count on him. And you are there any sentences that you have difficulty hearing or that you regret having pronounced?
Also, do not forget that task management is a very powerful feature in Planzone. Once you have correctly formulated and assigned them, you can allocate hours, add documents and comments to be even more precise.