Project Management tools:- Project management is a complex activity, composed of multiple stages and different actors, and taking into account several parameters. The success of a project depends on three factors:
- An effective organization to meet deadlines, budget and resources
- Excellent communication between all the actors so that everyone knows the progress of the project
- The cooperation between the team members to develop initiatives reaps more ideas and encourages innovation
There is an essential tool to help you set up an efficient project management: project management tools. This versatile tool allows for better organization and facilitates communication within your project team. It offers many advantages:
- Monitoring and coordinating the evolution of your projects;
- Follow-up of the progress of tasks on a schedule;
- Meeting deadlines and controlling costs;
- Facilitated collaboration and exchanges between team members;
- Centralization and sharing of work information;
- Online job management;
- Visibility and transparency
7 – Benefits of Project Management Tools
Here are the 7 benefits of project management tools as setting up a solution for managing your projects.
- Get Faster
Once you have made the decision to invest in project management software, your project can start quickly. Make your configuration and access your new tool immediately. Getting started is simplified and technical support is available to help you in the early stages of implementation.
In addition, updates and new features are immediately available: no waiting and no extra charges! Your tool is always up-to-date and powerful. You are now operational and ready to lead your project towards success.
Another point is that you are more efficient and work faster because you no longer waste time searching for information that is not found or updating a document. The updating of a document will lead to the automatic updating of the other linked documents and the employees concerned will be directly informed.
- Simply access all Project Information
There’s no need to hack into an absent employee’s computer to retrieve a presentation you need today. All project information and documents are centralized on a single platform that each member of the project team has access to at any time. So you do not stress when a member of the team is not there. All you have to do is go to the management software to find the document you need directly.
- Facilitate Remote Work
You work with a scattered team around the world, or do some of your people work from home? Project management software is the ideal tool for this kind of situation. It offers a central workspace accessible from anywhere, enabling your entire team to communicate and collaborate easily, as if all members shared the same desktop.
- Communicate better
Gone is the excuse of the email never received or not seen. Project management software is equipped with a collaborative messaging system that allows instant conversations, keeps history of conversations, receives notifications and retrieves the desired information with a click.
You trade seamlessly and you are connected to your team all the time, even when you’re on the move. You can communicate quickly and easily, sending a deadline reminder or a task to the relevant employee without having to search for information for very long.
In short, it is time to abandon the exchange of e-mails that have become obsolete and to use a tool specifically designed to facilitate collaboration. Because you know, a team that communicates effectively is essential to a successful project.
- Minimize your Expenses
No need to invest in expensive software, buy high-performance hardware and recruit qualified IT personnel for the installation. Project management software is available online: you only need an Internet connection and your computers to use them. They install quickly and easily, and their grip is simple and ergonomic.
Most often, a support service is at your disposal, answers your questions, advises you and accompanies you in the use of the software. Finally, updates are done automatically, without additional costs.
- Secure your data
Data security is essential and project management software is a priority. Strict backup and security procedures are enforced regularly and data access is highly secure.
Do not worry if you download a virus or spill coffee on your computer, all your information is protected because it is stored on external servers. Simply connect to any computer to start working again immediately.
If your computer is lost or stolen, simply change your password from another computer to protect your data.
- Test before you buy
Do you still doubt the effectiveness of project management software? You are not sure that this tool is suitable for your project? Are you afraid that you will not be able to use it properly?
Most project management software allows you to try them for free. So you are sure that whatever you choose meets your needs before investing. For example, Planzone offers you a free 14-day trial period.
With project management software, you save time, save money, communicate more easily … In short, you simplify your life because you only use one tool to manage your projects.